Relax, don't do it ... unless you have to
Time is precious! Running a business is stressful and there are never enough hours in the day. That said, everyone wastes a lot of useful time doing unnecessary jobs and once past, that time can never be regained. Here's a few ways to waste 3 working weeks of the year:
- Take an extra 2 minutes to find each of 15 documents every day
- Spend 2 hours a week creating management reports
- Transfer data between spreadsheets for half an hour a day
Some of these tasks might be essential, but are they all? If you can identify where time is wasted unnecessarily then you can stop the waste and use your effort for something more worthwhile.
Do you know how much time you waste?
Have you ever considered why you work the way you do? The origin of a business process is often lost in the mists of time. Someone starts working in a particular way and others continue the tradition for years, regardless of whether it is the best method for that task. This can result in people wasting time without realising it.
Think about the processes in your business.A frequent waster of time is creating reports which contain lots of information that nobody really needs. They can take a long time to put together. Take a look at our example about a sales report and see if this applies to you.
- How much time, space (and hence money) are you wasting?
- Are there unnecessary steps in the process?
- Are you taking advantage of modern technology?
Reviewing your business processes regularly can help to identify inefficiency and improving the process is an easy way to keep costs down. You will waste less, simply by spotting the inefficiencies early.
An example of wasted time and resources
How Nepeta Consulting can help you
Being objective when reviewing processes can be hard. You probably know the history of the process and remember all the reasons, obvious at the time, why something is done a certain way. There are also people's feelings to take into account: it can be tough telling someone you work with that there is a better way to do something. This is where we can help.
As a third party we don't have the history and emotional baggage to carry when doing the review. We can analyse your processes objectively and look for worthwhile improvements. We also have experiences from many types of business that may bring benefit to you.
How we streamline processes
When we assess a process we talk to all groups involved in order to get the complete picture. We find that when talking it over with staff, they are often more willing to voice their own good ideas to an independent than directly to management. This also helps in gaining acceptance of any consequent changes. Even if you are a one-man band, explaining what you do to someone else can help you see improvements.
Identifying potential improvements is only half the job though: you also need to make the changes. This can be hard too when you're running a business and Nepeta Consulting can help you here. We can define the new process and, after agreement with you, implement the changes. We can also make sure all your users are fully up to speed with the new process, by providing training, manuals or online assistance, whichever is appropriate.